NORTHERN CALIFORNIA-NEVADA-HAWAII DISTRICT
Revised Spring 2002 (superceding revisions of 1995, 1999)
Approved at the District Meeting, March 2, 2002
Approved by the Board of Directors of the American Rose Society April 25, 2002, San Jose, CA
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ARTICLE I NAME AND OFFICE |
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| Section 1 | This District shall be known as the
Northern California-Nevada-Hawaii District of the American Rose Society
(ARS). |
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| Section 2 | The principal offices and the mailing
address of this Organization shall be determined by the District Director. |
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Section 1 |
The primary objective of the District
is as stated in the articles of incorporation of the ARS, namely the encouragement
of agriculture and horticulture and improvement of standards of excellence
of the rose for all people. As a division of the ARS, the District is qualified
as a 501 (c)(3) educational corporation and nothing contained in these By-laws
shall be construed in a manner inconsistent with such ruling. |
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| Section 2 | Secondary objectives of the District
shall be: |
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| A. | sponsorship of semi-annual District Business
meetings |
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| B. | sponsorship of an annual District Rose
Show and Conference |
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| C. | encouragement of membership in the ARS |
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| D. | formation of new local rose societies affiliated
with the ARS, and |
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| E. | assistance to District chapters and affiliated societies and clubs with programs, shows and speakers. | |
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Section 1 |
The membership shall consist of members,
affiliate members, joint members, junior members and such members of local
rose societies and ARS members within the geographic boundaries of the Northern
California-Nevada-Hawaii District. |
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| Section 1 | The officers of the Northern California-Nevada-Hawaii
District shall be the District Director, Deputy District Director, a Secretary,
a Treasurer and the District ARS Chairperson of Nominations and Awards.
All officers shall be full or joint members of the ARS. |
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| Section 2 | The Executive Officer of the District
shall be the District Director, duly elected under the By-Laws of the ARS
and Northern California-Nevada-Hawaii District. |
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| Section 3 | There shall be a District Council
which shall consist of the officers of the Northern California-Nevada-Hawaii
District and two voting representatives appointed or elected by each society. |
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| A. |
The council shall assist and advise the District Director and the elected
District Officers and shall function as the District legislative body. |
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| B. | All council representatives shall be full or
joint members of the ARS. |
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| C. | All council representatives except the District
director shall have one vote in the District Council. |
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| D. | In the event of a tie vote on any matter that
comes before the District Council, the District Director shall then cast
a vote to break the tie. |
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| Section 4 | The elected officers of the District,
together with the immediate Past District Director and the Parliamentarian
shall comprise the Executive Committee which shall make recommendations
to the District Council. |
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| Section 5 | The Deputy District Director, Secretary
and Treasurer are to be nominated by a committee formed at the annual Business
Meeting immediately prior to the Triennial ARS election. Five (5) committee
members shall be nominated and elected by the council at the Business Meeting.
The committee shall meet with the Parliamentarian immediately after election
to choose a chairperson. Each member of the nominating committee shall be
from a different Local Society. |
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| Section 6 | The Deputy District Director, Secretary
and Treasurer are to be elected and installed at the annual Business or
Membership Meeting immediately following the ARS triennial elections, taking
office at the conclusion of the aforementioned meeting. The Deputy District
Director, Secretary and Treasurer shall be elected by a majority vote of
the council members present to serve for a three-year term. No elected officer
shall serve more than two consecutive terms in the same office. |
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| Section 7 | The District Member of the National
Nomination Committee shall be nominated and elected triennially by ARS members
residing in the District at the semi-annual Business Meeting immediately
following the ARS triennial elections, taking office at the conclusion of
the aforementioned meeting, and shall serve for a three-year term paralleling
the term of the District Director or shall serve for the unexpired term
of his or her predecessor as the case may be. |
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| Section 8 | The District Officers, acting as
an Executive Committee, are authorized to immediately fill any vacancy that
occurs among the District Officers except the office of District Director
and the office of District Member of the National Nominating Committee,
which shall be filled according to the Bylaws of the ARS. |
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Section 9 |
Recall of elected officers (District
Director, Deputy District Director, Secretary, Treasurer, Nominations and
Awards Chairperson) may be effected at the request of the District Council.
After a two-thirds vote of the Council members present at any business meeting,
a Recall Meeting will be scheduled for the formal Recall of the District
Officer(s). |
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A. |
The ARS must be notified 60 days in advance of
the recall meeting when ARS officers (District Director and Nominations
and Awards Chairperson) are to be recalled. |
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| B. | All local societies must be notified 60 days
in advance of the Recall Meeting. |
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| Section 1 | District Director |
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| A. | Shall serve as chairperson of the District Council and the
Executive Committee. |
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| B. | Shall preside at all meetings of the District Council and
the Executive Committee when possible. |
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| C. | Shall appoint all committee chairpersons, and in the event
of resignation or inability of an appointee to serve, the District Director
shall appoint a successor to complete the term. |
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| D. | Shall appoint a financial review committee at the Spring meeting
before the end of the District Director's term of office. |
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| E. | Shall communicate in writing to the local societies, and/or
publish in the District bulletin decisions made by the District Council,
appointments made by the District Director and recommendations of the Executive
Committee. |
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| F. | Shall make a report of District and ARS activities to the
District Council at all Business Meetings. |
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| G. | Shall serve the local societies as the representative to and
from the ARS. |
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| H. | Shall be an ex-officio member of all committees except the
Nominating Committee. |
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| Section 2 | Deputy District Director |
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| A. | Shall assume the duties of the office after the conclusion
of the business meeting at which elected. |
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| B. | Shall assume the District duties of the District Director
in the District Director's absence. In the event the District Director is
unable to complete the term, the Deputy District Director shall take on
the District business responsibilities until, according the ARS By-laws,
a new District Director can be elected or appointed by the ARS. |
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| C. | Shall assist local Societies within the District with fund
raising, acting as liaison at the District meetings and carrying out such
additional duties as determined by the District Director. |
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| Section 3 | Secretary |
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| A. | Shall assume the duties of the office after the conclusion
of the business meeting at which elected. |
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| B. | Shall record the minutes of all business meetings and conduct
official correspondence. |
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| C. | Shall send an agenda of all business meetings to local societies
so that the society's representatives may be informed on issues. |
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| D. | Shall be responsible for announcing the business meetings
and the District Rose Show and Conference in the American Rose magazine. |
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| Section 4 | Treasurer |
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| A. | Shall assume the duties of the office after the conclusion
of the business meeting at which elected. |
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| B. | Shall receive the records reviewed by the Financial Review
Committee from the outgoing Treasurer at the conclusion of the business
meeting. |
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| C. | Shall account for all monies of the District and shall pay
out the monies under the direction of the District Director. The Treasurer
will co-sign all checks and financial instruments with the District Director
or other designated District officer. |
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| D. | Shall prepare an annual budget to be presented to the Executive
Committee for recommendation to the District Council for approval. |
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| E. | Shall present a written record of all receipts and disbursements
at each business meeting. |
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| F. | Shall perform such other duties as required by the Executive
Committee. |
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| Section 1 |
All committee chairs shall prepare a budget, showing expenses and income,
and send it to the Treasurer prior to each District meeting. |
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| Section 2 | District Awards Committee |
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| A. | The ARS District member of the National Nomination Committee
shall also be the Chairperson of the District Awards Committee. |
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| B. | At the beginning of the District Director's three (3) year
term of office, each local society shall elect, or their President will
appoint, a representative for this committee who shall be an ARS member. |
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| C. | At the beginning of the District Director's three (3) year
term of office, the Chairperson of the District Awards Committee shall request
the President of each local society to provide the name of that society's
representative on the District Awards Committee. |
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| D. | The District Awards Chairperson and the members of the committee
will abide by the Rules stated in the ARS Guidelines for the District Silver
Honor Medal appointment(s). |
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| E. | All members of the District Awards Committee shall serve for
three (3) years to coincide with the ARS District Director's term of office. |
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| F. | In the event of resignation or inability of an appointee to
serve, the President of their local society shall appoint a successor to
complete the term. |
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| Section 3 | District Editor |
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| A. | The Editor, appointed by the District Director, shall be responsible
for preparing, editing, publishing and distributing the District Bulletin,
The Criterion. |
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| Section 4 | Consulting Rosarian Chairperson |
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| A. | The Consulting Rosarian Chairperson, appointed by the newly
elected District Director, will serve for three (3) years, a term to coincide
with the term of the District Director, and shall serve as our District
liaison to the ARS Consulting Rosarian Committee. |
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| B. | Shall distribute questionnaires to all Consulting Rosarians
in the District for their annual reports, and may compile the reports for
publication in The Criterion. |
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| C. | Shall cooperate annually with the District Director and District
Awards Chairperson in choosing the Outstanding Consulting Rosarian of the
District. |
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| D. | Shall hold at least one Consulting Rosarian School and one
Consulting Rosarian Seminar during the term of office. |
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| E. | Shall approve the appointment of Consulting Rosarian Coordinators
for local societies. |
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| Section 5 | Horticulture Judges Chairperson |
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| A. | The Horticulture Judges Chairperson, appointed by the newly
elected District Director, will serve for three (3) years, a term to coincide
with the term of the District Director and shall serve as our District liaison
to the ARS Horticulture Judges Committee. |
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| B. | Shall be responsible for conducting at least one Horticulture
Judging School and one seminar during the term of office to encourage the
maintenance and upgrading of judging standards throughout the District. |
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| C. | Shall keep all District judges informed of any and all changes
in national judging guidelines. |
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| D. | Shall assist societies in need of judges and judges in need
of assignments. |
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| E. | Shall review, suggest changes and/or correct all District
Rose Show Horticulture Schedules where ARS awards or certificates are presented. |
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| F. | Shall cooperate annually with the District Director, the District
Arrangement Judges Chairperson and the District Awards Chairperson in selecting
the Outstanding Horticulture Judge of the District. |
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| Section 6 | Arrangement Judges Chairperson |
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| A. | The Arrangement Judges Chairperson, appointed by the newly
elected District Director, will serve for three (3) years, a term to coincide
with the term of the District Director and shall serve as our District liaison
to the ARS Arrangement Judges Committee. |
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| B. | Shall be responsible for conducting at least one Arrangement
Judging School and one seminar for Arrangement Judges during the term of
office to encourage the maintenance and upgrading of judging standards throughout
the District. |
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| C. | Shall keep judges informed of any and all changes in national
arrangement judging guidelines. |
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| D. | Shall review, suggest changes and/or correct all District
and local society Rose Show Arrangement Schedules where Americans Rose Society
awards or certificates are presented. |
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| E. | Shall cooperate annually with the District Director, the District
Awards Chairperson and the Horticultural Judges Chairperson in selecting
the Outstanding Arrangement Judge of the District. |
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| Section 7 | All other committees appointed by the District Director during
the three (3) year term of office shall be addressed in the District Standing
Rules. |
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ARTICLE VII
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| Section 1 | The council shall hold a District
Business Meeting twice a year. Each society, including District Officers
and principal District Committee Chairpersons, shall be notified in writing
of the business meetings and proposed agenda a minimum of thirty (30) days
prior to the meetings. District Officers and two official representatives
from each chapter or affiliated society shall attend at their own expense.
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| Section 2 |
A majority of the membership of the District
Council shall constitute a quorum. All non-voting rose society members
are welcome to attend the meeting. |
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| Section 3 | The council shall hold a District
Rose Show and Conference at the time of one of the District Business Meetings.
The host society of the annual District Rose Show and Conference shall have
the approval of the District council. The selection of the city and hotel
shall be at the discretion of the Host Society. The Host Society is financially
responsible for all conference expenses. |
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| Section 4 | Said meetings shall not conflict in any way with the National
meetings of the ARS. |
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| Section 1 | Funds may be raised from time
to time by the District Council from special events, but the council shall
not collect dues. |
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| Section 2 | A registration fee shall be mandatory
for all who attend the annual District Rose Show and Conference in part
or in whole. The final responsibility for the District Rose Conference shall
be born by the host society. |
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| Section 3 | The District Business Meeting is open to all district members
at no cost. |
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| Section 4 | The host society shall file a
complete financial statement of income and disbursements for the District
Rose Show and Conference with the District Treasurer no later than ninety
(90) days following said conference or December 31, whichever comes first
with copies to the presiding District Director. |
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| Section 5 | All committee chairpersons shall provide a financial report
to the District Treasurer thirty (30) days prior to each District Business
Meeting. Should there be no budget activity for a committee, a 'null' report
should be filed stating such. |
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| Section 6 | The fiscal year shall be January 1 through December 31 to
coincide with the calendar year. |
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| Section 1 | The District By-laws shall be
submitted to each member society of the Northern California-Nevada-Hawaii
District for approval. They will become effective by approval of two-thirds
of council members present at a business meeting and approval of the ARS
Board of Directors. |
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| Section 2 | The By-laws may be amended at
any business meeting by a two-thirds vote of the District Council present,
provided the amendments shall have been received by each society at least
thirty (30) days prior to the meeting. |
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| Section 3 | A copy of the By-laws shall be
filed with the office of the Executive Director of the ARS promptly after
adoption. The Executive Director shall be sent any subsequent amendments,
changes or alterations which are subject to approval by the Board of Directors
of the ARS or a committee duly appointed by said Board. |
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| Section 4 | Should questions or conflicts arise on procedures, Robert's
Rules of Order will be used as a guide. |
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| Section 5 | These By-laws cannot be suspended without being amended. |
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| Section 1 |
In the case of dissolution of the Northern California-Nevada-Hawaii District of the ARS, a resolution shall be prepared, such as:
This resolution must be sent to each local society in the District per
the District Bylaws, Article 9, Sec. 1. The Board of Directors shall be
responsible for enforcement of the following stipulations regarding the
handling of any existing monies and properties of the Northern California-Nevada-Hawaii
District. |
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| A. |
Trophies (Perpetual) Trophies are to be returned to their Sponsors at the expense of the District
treasury. |
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| B. |
Monies After payment of all debts, any remaining funds are to be disbursed in equal amounts to the local societies of the District which are 501(c)(3) non-profit organizations, under the ARS Incorporation filing.
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March, 2002
Approved by ARS Board of Directors - April, 2002